# Screening

### Accept/reject participants

1. Find the “Screening” on the left side of the admin panel. When clicked in, a list of participants that have applied will be shown. If there is a blue circular icon beside ‘screening’, as shown in the picture, this means that there are participants waiting to be approved. 
2. After the contestants or judges fill out the application form,  you need to click ‘Accept’ before participants can enter your event. 
3. Above the list, there is a keyword search box that allows you to search for specific participants.
4. By clicking on ‘application details’ on the right side, the application form that was filled out by applicants can be viewed.
5. After you choose “Accept” or “Decline”, participants will be informed by your decision through email.
6. After clicking ‘accept’, the applicant will automatically be entered as an attendee in the admin panel. 
7. Click “Fetch Data” to download all the information of the pending participants.

### Screening email templates

1. You can edit the email template for "accept" and "reject" actions.
2. Click the "Update" button will save the email templates.
3. You can send different participants different emails by editing the email templates then accepting or rejecting them.

### Importing participants

1. If you wish to use a third-party registration platform, you can import people into the HackHub platform by importing CSV files. 
2. First, download the Template.csv file, and open it with Office Excel.
3. When filling in the content, pay attention to several points that are marked with ❗️ below, or else it will the import will fail. 
4. When importing the file, wait patiently for a few minutes until the progress bar shows the import was successful. If imports fail, please contact the HackHub technical support team immediately.
5. After the import is completed, contestants need to register on the HackHub platform with the same email address to enter the event. 

{% hint style="info" %}
Template.csv: The title of Template.csv spreadsheet is determined by the content previously determined for the application form
{% endhint %}

{% hint style="warning" %}

* Email is mandatory
* Participants, judges, volunteers, and other different roles will be imported separately. Ex) participant.XXXX indicates a problem unique to a particular participant. 
* Blank columns must be deleted. For example, if phone numbers are not required, then delete the entire column where phone numbers would be.
  {% endhint %}


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